Forms
Forms that do the arithmetic.Built once, filled in anywhere.
Build the form your work needs from fourteen question types: sections and repeatable fields, answers from short text to photos and signatures, and calculations and risk matrices that score as you go. Questions show only when they apply, findings raise records on the spot, and every published version stays exactly as it was.
Site inspection
v3 · DraftAdd to the form
Drag into the form, or select to add after the selected question.
Structure
Answers
Scoring
Questions
Select a question to change its settings.
Long text
Corrective actions
Basics
Title
Help text
Annotations
Allow records
Logic
Show this question only when
Sample data
Builder · Three panels
Every question type in one editor
Drag a type into the form, select a question to change its settings, and see the whole form as a tree while you build it.
- 01
Structure, answers and scoring
Sections and repeatable fields shape the form. Short and long text, numbers, decimals, yes or no, dates, single and multiple choice, photos and signatures take the answers. Calculations and risk matrices do the scoring.
- 02
Settings where you need them
Required, help text, minimums and maximums, comments and photos on any answer, and which records can be added from it, all beside the question you are editing.
- 03
The tree tells you what is going on
Each question shows its type, whether it is required, a summary such as "4 options, scored", and markers for comments, photos, records and logic.
Site inspection
v3 · DraftAdd to the form
Drag into the form, or select to add after the selected question.
Structure
Answers
Scoring
Questions
Select a question to change its settings.
Single choice
Condition
Basics
Title
Required
Options
1 · Good
2 · Fair
3 · Poor
4 · Unsafe
Annotations
Allow images
Sample data
Repeatable fields · Entries
Questions that repeat for every item
A repeatable field is a set of questions answered once per entry, with as many entries as the visit needs: every asset, room, location or item.
- 01
As many entries as needed
Set a minimum and maximum, and name what each entry is called, so the form reads in your words.
- 02
Anything inside
Choices, numbers, photos, calculations, even another repeatable field, answered fresh for each entry.
- 03
A table in the report
Entries with a few short answers print as one table, a row per entry, instead of page after page.
Unit 7, Halden Park
Site inspection
In progress12 of 18 required
Assets checked
Asset *
Condition *
Sample data
Scoring · Worked out live
Scores, totals and bands as you go
Options carry scores, so calculations can add, average or weigh them, or total them across every entry, and put the result in a band with your own name and colour.
- 01
Combine questions
Add up, multiply, average, or work out a percentage of the most possible, with a weight on each question.
- 02
Across entries
Add up, average, the lowest or highest entry, or count the entries, optionally only those in one band.
- 03
Overrides that explain themselves
A band override sets the band when an answer calls for it, such as any asset marked unsafe, and the result says why with a "Because" line.
Unit 7, Halden Park
Site inspection
In progressAssets checked
Assets in poor condition
Worst asset
Because Condition is Unsafe (Asset 6)
Site score
Sample data
Logic · Risk · Records
Questions that show when they apply
Logic shows a question only when earlier answers call for it, a risk matrix rates two factors on a coloured grid, and findings can raise records on the spot.
- 01
Logic on answers and bands
Show a question when an answer is yes or no, is or is not one of some options, equals or passes a number, is answered, or when a calculation lands in a band. Match all of the rules or any.
- 02
Risk matrices
Two axes of your own, such as likelihood and severity, scored and banded, with the result shown on the grid.
- 03
Records from an answer
Let an answer add records, such as actions or defects, already linked to the record being inspected, and kept as they were once the work is complete.
Unit 7, Halden Park
Site inspection
In progressOverall risk
Likelihood × Severity
| Minor | Moderate | Major | Severe | |
|---|---|---|---|---|
| Likely | 4 | 8 | 12 | 16 |
| Possible | 3 | 6 | 9 | 12 |
| Unlikely | 2 | 4 | 6 | 8 |
| Rare | 1 | 2 | 3 | 4 |
Likely × Major12High
Corrective actions needed?
Action: Replace dock leveller lip plate
Priority: High · Due: 14 days
Sample data
Versions · Draft, Live, Previous
Change the form, never the finished work
Edits always go into a draft. Publishing makes it live for new assignments, and every assignment stays on the version it started on.
- 01
Draft, Live and Previous
Each form keeps its versions together, with who published each one, when, and a summary of what changed.
- 02
History stays historical
An inspection filled in on version 2 reads, and reports, exactly as version 2 asked it, after you have moved on to version 4.
- 03
Required means required
Moving an assignment into a locked status checks every required question that applies has an answer first.
Forms
- v3Draft
- v2LivePublished 14 Oct 2026 by R. MendesAdded a risk matrix to the summary
- v1PreviousPublished 2 Sep 2026 by R. Mendes
Sample data
Reports · Your letterhead
The report comes straight from the answers
Export any assignment as a PDF in your colours and with your logo, laid out from the form you built.
- 01
Laid out from the form
Your sections in your order, short answers on one line, repeatable fields as tables, bands and options in colour.
- 02
Settings for the workspace
A cover page, record details, header and footer text, an introduction, and how unanswered questions, photos and comments appear.
- 03
Signed and complete
Signatures, records added from answers and the reasons behind each band appear with the answers they belong to.
Site inspection
Unit 7, Halden Park
- Status
- Complete
- Inspector
- R. Mendes
- Inspected
- 3 November 2026
- Version
- v2
1 › Summary
Because Condition is Unsafe (Asset 6)
2 › Assets checked
Assets checked
| Asset | Condition | |
|---|---|---|
| Asset 1 | Loading door, north | 1Good |
| Asset 2 | Dock leveller 2 | 3Poor |
| Asset 3 | Yard lighting column | 2Fair |
| Asset 4 | Dock leveller 4 | 4Unsafe |
Inspector
Signed by R. Mendes · 3 Nov 2026, 15:40
Sample data
FAQs
Questions about forms
What happens to finished work when I change a form?
Nothing. Edits go into a draft, and publishing it only affects assignments started afterwards. Every assignment stays on the version it started on, and its answers and report read exactly as that version asked them.
Can a form work out a score?
Yes. Options carry scores, and calculations can add, multiply or average questions, work out a percentage of the most possible, or total a repeatable field's entries, then place the result in bands you name and colour.
Can questions appear only when they are needed?
Yes. Logic shows a question only when earlier answers match the rules you set, including when a calculation lands in a band. Hidden questions are never required.
Does the same form work on the phone?
Yes. The mobile app fills in the same forms, with repeatable fields, calculations, logic, risk matrices, photos and signatures, with or without signal.
Who can build and publish forms?
Anyone whose role has the Manage forms permission. Everyone else fills them in.
Build the form your work actually needs.
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