Racking inspection software
Every damaged location, graded where you find it.The report comes straight from the answers.
Set Trysquare up the way your inspections already run: sites, runs and bays in your own terms, and a damage schedule that records each damaged component as its own entry, with its location, the damage, its green, amber or red category and the action it needs. Inspectors work on a phone with or without signal, and the report goes out on your letterhead, not ours.
Run
racking_inspector · 6 fields
- site
- → Site
- run_number
- text
- bays
- number
- beam_levels
- number
- max_load_per_level_kg
- number
- last_expert_inspection
- date
None of this ships with Trysquare. A racking inspector could define it in an afternoon, and change it tomorrow.
Where the time goes
An inspection is more than the walk round
Four places a racking inspection loses time on paper or in a generic checklist, and what changes when the form fits the work.
On paper or a generic checklist
With Trysquare
Damage noted on a clipboard, then typed up into a report back at the office.
Recorded once, on site. The report is built from the same answers.
One notes box for a whole run, so a bent upright and a missing beam lock read the same.
Each damaged location is its own entry: run, bay and level, the component, the damage, its category, photos.
Reds, ambers and greens counted by hand before the report can go out.
Counts by category worked out as the inspector goes, ready for the summary.
Repairs agreed on the day, then chased from an email thread.
Actions raised against the damage they fix, with their timescales, kept as records your team works through.
Damage schedule · Each location
Every damaged location is its own entry
A racking inspection produces a damage schedule, not a single checklist. A repeatable field gives each damaged location its own entry, with the same questions every time.
- 01
Where, what and how bad
Run, bay and level, front or rear; the component; a description of the damage; its category and the action it needs; and photos of every amber and red item.
- 02
The categories inspectors already use
HSE's HSG76 and BS EN 15635 describe green for damage needing surveillance only, amber for hazardous damage needing action as soon as possible, and red for very serious damage needing immediate offloading. Each option carries its own colour, code and score.
- 03
Built once, kept as built
Publish the form and every inspection uses that version, even after you change the questions.
Unit 4, Brackley Road
Expert racking inspection
On site26 of 34 required
Damage schedule
One entry for each damaged location.
Location *
Component *
Damage *
Category *
Sample data
Summary · Worked out live
Reds, ambers and greens, counted for you
Categories carry scores, so the form can count them across every entry while the inspector is still on site.
- 01
Counts by category
How many red, amber and green items the inspection found, updated as each entry is graded.
- 02
Red first
The summary leads with what has to be offloaded today, then what must be repaired within four weeks, then what to watch.
- 03
Bands you name
Results fall into bands with your own labels and colours, on screen and in the report.
Unit 4, Brackley Road
Expert racking inspection
On siteDamaged locations recorded
Red items
Amber items
Green items
Sample data
Actions · Raised on the spot
Actions raised against the damage they fix
When a location needs work, the inspector adds the action from the answer itself, already linked to the run it is about.
- 01
Timescales that follow the category
Immediate for red, within four weeks for amber, the timescales HSG76 sets out, each on the action as its own due date.
- 02
Records in their own right
Actions land in their own list with your fields: description, priority, due date, whoever owns them, so repairs can be tracked to completion.
- 03
Kept as they were
Once the inspection is issued, its report shows each action as it stood on the day.
Unit 4, Brackley Road · Run 3, Bay 12/13
Expert racking inspection
On siteCategory *
Action: Offload Bays 12 and 13 and isolate
Priority: Immediate · Run 3
Action: Replace front upright, Bay 12/13
Priority: Immediate · Due: 10 Nov 2026
Sample data
Mobile · Offline
On the warehouse floor, with or without signal
Inspectors fill in the same form in the mobile app. Answers are saved on the phone and sync when there is signal again.
- 01
The same form
What you build on the web is what the inspector sees on the phone, categories and counts included.
- 02
Nothing lost in a dead spot
Answers, photos and actions are kept on the device until it can sync.
- 03
Photos where the damage is
Photos are attached to the item they show, not left in a folder on someone's phone.
Unit 4, Brackley Road
Expert racking inspection
ScheduledOn site- Load notice displayed and correctYes
- Run 3, Bay 12/13, frontROffload and isolate now
- Run 1, Bay 07/08, rearARepair within 4 weeks, do not reload
- Run 4, Bay 09/10GWithin limits, monitor
Unit 4, Brackley Road
Expert racking inspection
On siteLoad notice displayed and matches the racking?
Damage schedule
Location
Category
Sample data
Review · Issue
Reviewed, signed and issued
Statuses and the moves between them are yours to name. Once an inspection is issued, its answers can no longer change.
- 01
Your own steps
Scheduled, on site, submitted, issued, or whatever your process calls them, with who can make each move.
- 02
Sent back with a reason
A reviewer returning an inspection says why, and the reason stays in its history.
- 03
Signed by the inspector
A signature question records the inspector's name and signature, and when it was signed, with their SARI number as a field of its own on the report.
Statuses
- Scheduled
- On site
- Submitted
- Returned
- Issued
Moves
- On siteSubmitted
- SubmittedIssued
- SubmittedReturnedNeeds a reason
- ReturnedOn site
History
Issued from Submitted
R. Okafor · 4 Nov 2026, 09:12
Submitted from On site
J. Whitlock · 3 Nov 2026, 16:40
On site from Returned
J. Whitlock · 3 Nov 2026, 15:20
Returned from Submitted
R. Okafor · 3 Nov 2026, 15:05
Add a photo of the base plate at Run 2, Bay 01/02.
Sample data
Reports · Your letterhead
The report your customer receives
Export the inspection as a PDF in your colours and with your logo, laid out from the form you built.
- 01
Summary first
Red, amber and green counts up front, with the inspection type, the inspector and the date the next expert inspection is due.
- 02
The damage schedule as a table
Entries with a few short answers become one table, a row per damaged location, each category in its colour, with the photos after it.
- 03
Actions and sign-off included
The actions raised and the inspector's signature appear with the answers they belong to.
Expert racking inspection
Unit 4, Brackley Road
- Status
- Issued by R. Okafor
- Inspector
- J. Whitlock, SARI
- Inspected
- 3 November 2026
- Next expert inspection
- November 2027
1 › Summary
2 › Damage schedule
Damage schedule
| Location | Damage | Category | |
|---|---|---|---|
| Item 1 | Run 3, Bay 12/13 | Upright bent | RRed |
| Item 2 | Run 5, Bay 04, L2 | Beam damaged | RRed |
| Item 3 | Run 1, Bay 07/08 | Upright bent | AAmber |
| Item 4 | Run 6, Bay 15, L3 | Beam lock missing | AAmber |
| Item 5 | Run 2, Bay 01/02 | Not floor fixed | AAmber |
| Item 6 | Run 4, Bay 09/10 | Bracing bent | GGreen |
Actions
- Action: Offload Bays 12 and 13 and isolateImmediate · Run 3
- Action: Fit beam lock, Bay 15 level 3Within 4 weeks · Run 6
Expert inspector
Signed by J. Whitlock · 3 Nov 2026, 16:38
Sample data
Branding · Every plan
Your name on the front door
Your team, and anyone you invite, work in something that looks like your company's own system.
- 01
Your organisation's name
Set the organisation title and description so the platform reads as an internal tool. For most of your team, it simply is one.
- 02
Your existing palette
Primary and secondary colours from your own brand guidelines. Buttons, accents and highlights follow them everywhere.
- 03
Light, grey, or dark
A site office at 7am and a finance desk at 7pm want different things. Pick the base your team will actually work in.
- 04
Adoption without the training day
When software already looks like the company, people stop treating it as another system they have been told to use.
Pellbrook Racking Services
Sample dataA starting point
How a racking inspection team could set it up
The records, forms and automations below are an example, not a fixed setup. Every name in it is yours to change.
Illustrative example
Inspectors and warehouse teams
Racking inspections
A racking inspection company could keep its customers' sites, runs and bays as records, inspect each site against them, and turn every red or amber finding into an action someone owns.
With fields such as
Expert racking inspection
A damage schedule with one entry per damaged location, each graded green, amber or red with the action it needs, and the counts by category worked out as you go.
- Where is the damage: run, bay and level?
- What is damaged, and how badly?
- Is the load notice displayed, and does it match the racking?
Weekly visual inspection
The regular, recorded check the person responsible for racking safety arranges between expert inspections.
- Any new impact damage since the last check?
- Any beam locks missing?
- Are column guards and base plates intact?
From the blog
Racking inspections, explained
What HSE's guidance asks of racking inspections, and how teams record them.
· 6 min read
How often should pallet racking be inspected? A UK guide
What HSE's HSG76 says about racking inspections: reporting damage at once, weekly visual checks, a yearly expert inspection, and green, amber and red.
FAQs
Questions about racking inspections
Can the form follow the green, amber and red categories?
Yes. HSE's HSG76 and BS EN 15635 describe green for damage needing surveillance only, amber for hazardous damage needing action as soon as possible, and red for very serious damage needing immediate offloading. You build the category question with those options, each with its own colour, code and score, worded the way your inspectors already write them. Trysquare is not approved or certified by SEMA, and does not make an inspection compliant with HSG76 or BS EN 15635: the inspection and the judgement in it stay yours.
Can it cover weekly visual inspections as well as expert inspections?
Yes. HSG76 describes regular visual inspections, often weekly, arranged by the person responsible for racking safety, and an expert inspection at least every 12 months. Each can be a form of its own, against the same sites, runs and bays.
Does it work in a warehouse with no signal?
Yes. The mobile app keeps the inspection on the phone, saves answers, photos and actions as they are entered, and syncs them when there is signal again.
Can each damaged location have its own photos and actions?
Yes. Each location is an entry of its own, and its questions can take photos and comments. A question can also let the inspector add an action there and then, linked to the run being inspected.
Will the report carry our name or yours?
Yours. Reports use your logo and colours, and the app your team signs in to carries your organisation's name. Trysquare's name appears only in your workspace's web address.
Is Trysquare only for racking inspections?
No. Trysquare is field operations software with no fixed idea of what you inspect. This page shows how a racking inspection team could set it up; the same workspace can hold other forms and records as your work needs them.
Put your next racking inspection on Trysquare.
Trysquare is not open for sign-up yet. Tell us about your inspections and we will be in touch about early access.