Three of the form builder's question types do more than collect an answer. A repeatable field asks the same questions once for every item found. A calculation works out a result from other answers as the form is filled in. A risk matrix rates something on two scales and scores it.
This guide assumes you have already built a form.
Repeatable fields
Use a repeatable field when an inspection finds a varying number of the same thing: each damaged location, each defect, each room. The questions inside it are asked once per entry, and the person filling it in adds as many entries as they need.
- Add a Repeatable field to the form.
- Set its Entry label, the name of one entry. Entries are numbered from it: an entry label of "Location" gives Location 1, Location 2 and so on, and an Add location button.
- Optionally set the fewest and most entries.
- Drag the questions each entry needs inside it.
A repeatable field can sit inside a section, but not inside another repeatable field.
Scores on options
Calculations work from scores. Give the options of a Single choice or Multiple choice question a Score, and number questions count as their value. A risk matrix and another calculation can be used too.
Calculations
Add a Calculation and choose how it is worked out:
- Add up, Multiply or Average the questions it uses
- Percentage of the most possible, for a score out of the maximum
When a repeatable field comes earlier in the form, a calculation can also work across its entries: Add up the entries, Average of the entries, the Lowest entry, the Highest entry, or Count the entries. Counting can be limited to entries in one band, which is how a form counts, say, every entry graded red.
Choose the questions it uses (up to 10, all earlier in the form). For adding up, averages and percentages, each one can carry a weight. Questions that cannot be used are greyed out, with the reason shown on hover.
Bands
Bands turn a number into a meaning. Add up to 10, each with a label, a colour and the value it starts From: for example Low from 0, Medium from 8 and High from 15.
When the form is filled in, the result shows in its band's colour, with a line explaining it, such as "Because Damage category is Red". Until the questions it uses are answered, it says so instead of guessing.
Band overrides handle the cases a number cannot. For example, show High whenever a particular question is answered yes, whatever the total. Add an override, choose the band, and set the conditions.
Risk matrices
A Risk matrix rates something on two scales, such as likelihood and severity. It starts as a 5 by 5 grid scored 1 to 5 on each side.
- Name what the rows and columns rate.
- Edit each row and column's label, score and description, and add or remove rows and columns, up to 10 each.
- Each cell scores its row's score multiplied by its column's score.
- Add bands, so each cell is coloured by the band its score falls in.
Each side needs between 2 and 10 scored rows or columns before the form can be published. The person filling it in picks the cell that applies, and the matrix's score can feed a calculation.